Visa Application

🌍 Important Visa Information for Amsterdam, Netherlands

Attending a conference in Amsterdam, Netherlands may require a visa depending on your nationality and the purpose of your visit. Below is essential information to guide you through the Dutch visa application process:

1. ✅ Check Visa Requirements

Determine if you need a Schengen visa to enter the Netherlands. Visa requirements vary based on your nationality, length of stay, and purpose of your visit.

You can check your specific visa requirements on the official Dutch government website or by contacting the nearest Dutch embassy or consulate.

2. 🛂 Schengen Short-Stay Visa (Type C)

Most international conference participants will need to apply for a Schengen short-stay visa, which allows stays of up to 90 days within a 180-day period for purposes such as attending conferences, tourism, and business.

You may require an official invitation letter from the conference organizers. Please contact us to request this document if needed.

3. 💼 Business & Conference Participation

The Schengen short-stay visa permits participation in conferences, seminars, and professional meetings. Make sure to indicate the purpose of your visit as “Business/Conference” during the application.

4. 📝 Visa Application Process

Visa applications must be submitted through the Netherlands’ visa portal or via the local Visa Application Center (VAC) in your country.

Typical required documents include:

  • A valid passport (with at least 3 months’ validity beyond your stay)

  • A completed Schengen visa application form

  • Recent passport-size photographs

  • Proof of conference registration

  • Invitation letter from the conference organizers

  • Proof of accommodation (hotel booking or host details)

  • Proof of travel (flight bookings or itinerary)

  • Travel insurance covering at least €30,000

  • Financial documents (e.g., recent bank statements)

Biometric data (fingerprints and photo) may also be required if you haven’t given them in the past 59 months.

5. ⏳ Processing Time

Schengen visa processing typically takes 15 calendar days, but it is highly advised to apply at least 4–6 weeks before your travel date to avoid any delays, especially during peak seasons.

6. 📅 Entry and Duration of Stay

The Schengen visa allows a stay of up to 90 days in any 180-day period. Be sure to plan your travel dates accordingly and comply with the visa duration granted.

7. 🏥 Health and Travel Insurance

Travel medical insurance is mandatory for a Schengen visa and must cover:

  • A minimum of €30,000 in medical expenses

  • Emergency medical treatment and repatriation

  • Make sure the policy is valid throughout the Schengen Area for the entire duration of your stay.

8. ⚖️ Compliance with Dutch & Schengen Regulations

Ensure full compliance with Dutch immigration laws and Schengen visa rules. Do not exceed the duration or purpose of your visa. Overstaying may lead to penalties or future visa complications.

9. 📩 Contact the Conference Organizers

If you need assistance with your visa application or require an invitation letter, feel free to contact the PediaConf 2026 organizing committee:

📧 Registration Support: info@clsconf.com
📧 General Queries & Abstracts: abstract@clsconf.com

By following these guidelines, you can ensure a smooth visa application experience for attending the 4th World Conference on Pediatrics, Neonatology, and Infectious Diseases in Amsterdam, Netherlands. We look forward to welcoming you!